EXECUTIVE ASSISTANT

Maryland Environmental Service seeks an Executive Assistant for its Headquarters in Millersville, MD to provide administrative support for the Director, Deputy Director, Senior Level Executives, and the Board of Directors.

Duties and Responsibilities:

• Provides a broad range of secretarial support, including greeting and assisting visitors; handling telephone calls and inquiries; screening, analyzing and preparing responses to incoming correspondence; scheduling appointments; preparing materials for meetings and conferences; making travel arrangements; processing expense reimbursement requests; handling day-to-day problem solving and typing.

• Maintains appointment schedule for the Director and Deputy Director and ensures that, in their absence, requests for action and information are responded to in a timely manner.

• Coordinates logistics for all Board of Directors meetings. 

• Reviews the office budget, monitors budget status, pays bills, purchase supplies for the office, and other administrative functions.

• Receives and distributes incoming mail, reviews mail to identify those items requiring priority attention.

The ideal candidate will be a positive, well-organized self-starter who is highly proficient with Microsoft Word, Excel, and Outlook.

Minimum qualifications include a high school diploma plus five years experience in performing administrative or professional work with at least two years of executive assistant experience, preferably in government.

Attn: 100022